Unlike Skype , Microsoft Teams ai n’t an easy shaft . you could consider Teams to be a combination of Slack and Skype . It ’s an overall communication and video - conferencing pecker that can be customized according to your business needs . It ’s vast and has a lot of feature blot out under the surface . So , with that say here are some Microsoft Teams confidential information and tricks for good communication .
Microsoft Teams Tips and Tricks
1. Background Blur & Virtual Background
Similar to Skype , Microsoft Teams also supply a Background blur selection . This option comes really handy , especially , when we all are working from home base . However , unlike Skype , you may not for good enable “ Blur my Background ” as of now . You have to do it separately for every video call . Here ’s how you turn on the Background Blur .
While in the telecasting call , penetrate on thethree buttonson the extreme right wing of the floating bar . From the elongated menu , press “ Background Effects ” . On the ground essence page , you would see a bunch of gist . The very first choice isBlur my Background . tap it and it ’ll reset your video stream and you should have a foggy background .
Apart from the Blur my Background alternative , Teams also provides virtual background . plain , when you choose them , it replaces your original ground . But as of now , Microsoft only let you the background template offer in the Teams app . To recognise more about it , have a look at our dedicated article on theTeams ’ virtual background knowledge and fuzz mode .
2. Keyboard shortcuts
Keyboard shortcuts are the handiest thing whether you are dealing with Outlook or Teams . Within Microsoft Teams , you may contract “ Ctrl+ . ” at any moment to see the keyboard crosscut . However , the most important of these are as follows .
3. Slash Commands
Similar to Slack , Microsoft Teams also hasslash commands . But , these separatrix commands do n’t ferment everywhere . It only work on the upmost search bar . To quickly go to the search legal community , hit Ctrl+E( ⌘ +E on Mac ) .
A slice command that I use a quite a little is “ /dnd ” . As the name suggests , it turn on the Do Not shake up mode and you will only invite urgent content from your precedency contact . likewise , you’re able to also perform “ /available ” to plow your status to Available . Another useful Slash command is “ /goto ” . It help you speedily jump to a channel or team .
Before enable DND modality , ensure you set your Priority contacts under the Privacy tab in the configurations menu .
Here ’s a lot of useful Slash bid .
4. Mentions
Now , when you are search for useful information within a Channel , it ’s better to read stuff that ’s directed towards you . Basically , messages that have you refer . To get to them , type “ /mentions ” on the search cake . or else , you could head over to the Activity lozenge and hit the Filter icon beside the Feed choice . Next , tap the 3 dots and quality “ @Mentions ” .
5. Notifications
By nonpayment , Microsoft Teams will send you a apprisal for every fricking thing . For case , Slack does n’t send you notifications for epithelial duct messages unless you are refer in them . But , Microsoft Teams transport a banner presentment as well as an electronic mail for the same . To plough that it off :
On the notification varlet , you will see the actions that can be take for every case of notification . fundamentally , there are 3 types of actions for a notification : Banner and Email , Banner , and Only show in provender . While the first 2 are ego - explanatory , opt the third one suggests that these presentment will show up in the Activity tab only .
For illustration , Microsoft Teams , by default option , will send you an electronic mail as well as a banner telling when you are mentioned in a Team or a Channel . While I do n’t have a problem with the banner notice , I do n’t like receiving emails for all these reference . Hence , I have turned them to “ Banner ” only .
6. Bots & Apps
Microsoft Teams allows you to have unlimited Apps & Bots in your squad . In typesetter’s case you do n’t know , Bots and Apps either provide additional functionality to Microsoft Teams or avail you integrate with other platform . Some of the utilitarian apps that you may apply are as comply .
We have a dedicated clause onBest Microsoft Teams Appswhich touches the installation and features of these apps in depth . you could go through it for more clarity .
7. Change the Whiteboard
While we are on the topic of third - political party apps , here ’s another significant one – Freehand . Now , the Whiteboard in Microsoft Teams is basic and is limit to only ink . If you use the whiteboard a lot for Sprint programming mannequin , wireframe pattern , prototyping , picture storyboarding , etc , you should try the Freehand by Invision whiteboard . In comparison to the MS Whiteboard , it provide more shape like rectangle , assembly line , and roofy .
Freehand can also be used during a video group discussion instead of the Teams ’ Whiteboard . Additionally , you could even present the Freehand whiteboard without hold a video call . We use it often to storyboard our YouTube video intro .
IntegrateFreehand by InVision
8. Immersive Reader
The popular Edge internet browser ’s Immersive Reader is also integrated into Microsoft Teams as well . The immersive reader would n’t be much of a useful feature article but the read - aloud style you get with it is beneficial . To get to the immersive reader mode , select the 3 dots over a message and select Immersive Reader .
Once you get in the Immersive lector mode , you would see a “ Play ” button at the bottom . As soon as you tally it , it will recite the entire message for you . I use it often to scan out article and scripts send out to me on Teams .
Closing Words
Also Read : Slack vs. Teams : Which communicating and Collaboration Tool to Use
