Even though Gmail outshines Outlook in exploiter routine and popularity , Microsoft ’s email service continue the first choice among enterprise and millions of consumers invested in the Microsoft 365 ecosystem . Now , Microsoft is function on Project Monarchto build one Outlook for Windows and Mac based on the current Outlook Web App ( OWA ) . This means a unvarying Outlook UI and experience across chopine . Let ’s learn more about the best Outlook internet crown and antic to supercharge your productivity .
Best Outlook Tips and Tricks
The post will be focused on the Outlook web so that you may use the mentioned tips and tricks across Mac , Windows , Linux , and even Chromebook when Monarch roam out .
Also , we wo n’t be speak about those common tips for furtherance and scheduling email , etc . rather , we will focus on relatively unidentified add - ons , Modern features such as Outlook Spaces , and explore Outlook ’s integration with other Microsoft apps and services . Let ’s get started .
1. Use Microsoft To Do Integration
Microsoft allows you to get to the Microsoft To Do task management web app through the Outlook web interface . We are not here to mouth about that though .
In Outlook , you could flag any email and the avail will send that email to the Flagged email surgical incision in theMicrosoft To Do app . We habituate this thaumaturgy all the time to charge an electronic mail with important receipt and credit poster bills to the Microsoft To Do app .
2. Explore Sticky Notes Integration
Sticky Notes is another of import add - on in the Microsoft ecosystem . The company has neatly integrated Sticky Notes in the Microsoft Outlook web app . you could either get through on theOneNoteicon at the upper right corner or use the Notes section in the Mail card to memory access , edit , and create new Sticky Notes .
you could access them using the OneNote app on iOS and Android or the native Windows Sticky Notes app .
3. Add Google Calendar
Even though Outlook Mail hail with a calendar functionality , most the great unwashed prefer and stick with Google Calendar . you could easy access , view , and edit Google Calendar entry using the Outlook entanglement though .
Most users add their Gmail Inbox to Outlook , so you wo n’t need to go with the later .
4. Add Sports and TV Calendar
We know , we are not supposed to tattle about summercater events in COVID times . But hear us out . Outlook allows you to keep an eye on mutation events by adding the coming docket in the calendar app .
Here is how to do it .
1.start the Outlook web on your screen background .
2.Navigate toCalendar > add together calendar .
3.SelectSportsorTVcalendar .
Outlook will pop the question you to impart major sport league or follow your favourite play or team to keep track of upcoming matches .
5. Explore Outlook Rules
Outlook Rules is Microsoft ’s variant of IFTTT ( If This Then That ) to keep your inbox clean and junk - free . No matter how heavily you try , those spam mails will see their direction to your inbox .
Using Outlook Rules , you could verify to car - delete or auto - archive those irrelevant electronic mail without any manual input .
Go toOutlook Mail options > Rulesand make a custom rule based on your preference . As you may see from the list , we have create a dominion to archive those emails that have coronavirus write in the electronic mail body or study .
6. Unsubscribe Email Accounts
We are all tired of those selling and spammy e-mail by unelaborated companies . By default , Outlook does an fantabulous job to ship them right into the Junk folder . However , you will still get some irrelevant electronic mail in your Inbox .
7. Outlook Spaces
Codenamed as Project Moca , Outlook Spaces is Microsoft ’s take on modular productivity app through Outlook web . Currently usable in beta testing , Outlook Spaces can work as the perfect alternative to a bunch of tool with Microsoft 365 integration .
Go to Outlook Spaces and start explore Microsoft ’s vision with a bunch of template . you’re able to read Spaces in our consecrate guide .
8. Change Outlook Theme
By nonpayment , Outlook uses the same dull sorry theme with a white background . Microsoft is jazzing up the Outlook feel and look by offer a dark theme as well as a bunch of banner wallpaper . Microsoft 365 user get even more choices with premium banner .
We hope Microsoft earmark exploiter to spell a wallpaper from the twist memory board .
9. Add Outlook Signature
That stock email reply will look much more professional if you add a personalized signature at the bottom .
Go toOutlook preferences > post > Compose & replyand add a custom Outlook theme song that will be automatically added to your electronic mail address . you may apply a picture or create a professional touch using the build - in word editor .
10. Use Automatic Replies
We lie with this is one of the oldest trick in the book but we ca n’t terminate the post without mentioning Outlook reflex reply .
OpenOutlook configurations > Mail > Automatic repliesand sum up the timeframe in which you are not in the spot and add together a personalized reflexive reply for those incoming emails . you may also suggest Outlook send automatic reply to only your contacts .
Wrapping Up: Use Outlook Like a Pro
Every feature film cite above will eventually make it to the aboriginal Outlook app on Windows and Mac next year . Till then , we would advise you to go with Outlook web as it ’s the most - feature Outlook version out there . While you are at it , do n’t draw a blank to implement these tips and tricks to improve your day-by-day workflow .
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