Google Drive has cement its placement as one of the top cloud storage platforms in the cosmos . Whether you are using Gmail , YouTube or one of the G Suite berth apps , you are using Google Drive . Plus , you could use it to stack away any file in any format too . While it is easy to practice with a straight - advancing UI , there are some Google Drive tips and tricks that will help you get even more out of it .
I have disunite the post into two parts . In the first part , I will share some simple lead and trick that will help you get start with the service . In the second part , I will portion out advanced lead and whoremaster that will help you get at hidden and lesser - known feature film of Google Drive .
I advocate that you go through both . Let ’s begin .
Google Drive Tips and Tricks for Beginners
1. How to Share Folder in Google Drive
Open Google Drive and select the folder you want to portion out . There are two options here . apportion and Get a shareable contact . The inter-group communication allow you to put up a uniform resource locator to the leaflet anywhere . Some examples could be messenger apps like Slack , forums or elsewhere . When you click the Share clit , you will send electronic mail invites to people inviting them to the brochure .
Now comes the permission part . invitee can either only take in the files or add , edit , and coordinate files within the leaflet too . you’re able to also control whether they demand to be sign up in to Google to do so or not . Just press the Advanced button for that . Under Advanced , you’re able to also control if they can invite more mass to the pamphlet . You will regain similar dominance for files with one exclusion . There will be an pick to edit the file .
2. How to Download Folder in Google Drive
Google Drive already syncs all Indian file and folders across all your connected equipment . But you may still require to download a folder because you want to expend it elsewhere , on a different twist or make an extra copy . Either mode , just right - tap the pamphlet and select the Download push .
You will be ask to choose a localization on your computer before the download begins .
3. Save to Google Shortcut
This neat little extension from Google will insert a cutoff to your right - click menu . get through on any web Sir Frederick Handley Page , image or file cabinet that you want to download and select Save to Google Drive option to download and pull through it directly in your desire Google Drive folder .
No demand to first download it to your computer and then move it to push . That ’s a waste of time and bandwidth .
While on the theme of Chrome extensions , I would also like to mentionGoogle Docs Offlinewhich allow you to process on a Docs file even without an active net connection . I wish the extension worked with other Drive apps too but for now , we will have to make do with it .
4. Open MS Office Files with Drive
It is in reality very mere but I am surprised how so many user still do n’t have it away about it . If you have a Word , Excel or PowerPoint data file saved in Drive , you may easy open it with Google Docs , Sheets or Slides .
Just the right way - snap the single file and select opened with and select the right Google app .
Google Drive Tips and Tricks for Pros
1. Create New Files with Browser Shortcuts
This is one of the key reasons why I use Google Drive to create new documents and sheets instead of Microsoft Office . Want to create a new Google Docs file ? Just enter docs.new in the uniform resource locator and hit Enter and Google will redirect to Drive with a raw Docs file cabinet quick to employ . The same goes for other office apps . That ’s because Google has madesmart use of goods and services of the .new land extensionand turned it into shortcuts for creating young Indian file types for its apps . Other democratic services are quickly catching up .
2. Bypass Gmail Attachment Limit
I know you are give way to fuck it . you could thank me later . electronic mail service providers have cap the attachment terminal point to 25 MB since the beginning of time . The same is also true for Gmail . Instead of attaching the file to Gamil , upload it to force back first and then either include a shareable liaison or send an invite directly from Drive as we shared above .
In fact , Gmail now sports a Drive image right inside the Compose window where you could attach a link to the file you need to divvy up with the recipient . No need to mess around with Drive either or those pesky third - party file host sites .
3. Work Offline in Google Drive
Remember the wing that we shared above ? turn out , you do n’t need that anymore because Google has made the offline setting useable for all apps . Just go to preferences > General and start the Offline option there .
Most people do n’t mess around with Drive preferences which is why this may get overlooked . A simple but powerful option for all .
4. Version History
Made a change that you regret but not sure how to return back ? Or was the change made by someone else who had approach to the file ? Either way , you have nothing to worry about . Just open up the file that got mess up , press single file and pick out Version story .
You should see a sidebar pop music - up on the right with all the change made recently complete with day of the month , time , and name of the editor in chief detail . Select the 24-hour interval you require to revert to and see the change be become . Google saves up to 100 past revisions which should be more than enough for anyone .
5. Windows Right-Click Send to Menu
add Indian file from File Explorer to Google Drive is wanton . You just have to veer / copy and paste the file to the correct Drive pamphlet but you could make it easier . Why not make a cutoff to Google Drive in Windows Send to menu ? I am put on you have already installed Google Drive on your computer .
Navigate to Users > yourusername > AppData > tramp > Microsoft > Windows > SendTo .
Use the right - snap button on your computer mouse to drag the Google Drive booklet from the left - windows Lucy in the sky with diamonds to the shortcut list . When you free the Drive icon , you will see a start - up menu . Select Create shortcuts here alternative to produce a Google Drive shortcut . you’re able to rename it to remove the news ‘ shortcut ’ . Looks well . fight F2 to do so .
6. Google Drive Add-Ons
hyperkinetic syndrome - ons will permit you to do so much more with not only Google Drive , but all the apps that amount bundled with it . prosperous for you , I have create a list of some of the best add - ons for all of them . Here they are :
You will also find out some cool web browser extensions for Google Drive . Go check theChrome Web Store .
Google Drive Tips and Tricks
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